April 2025

Version 5.3.2

Interactive Transfer Maps

To take data flow management even further, Provacy introduces an interactive map that allows you to visualize data exchanges with your third parties.

Key Features:

  • Clear and interactive visualization of data transfers on a world map.
  • Powerful filters to refine your analysis:
    • By data controller
    • By third party
    • By unit or department
    • By type of data subjects
    • By categories of transferred data
  • Colored markers: third parties are represented by markers whose color reflects the level of data protection in their country.
  • Animated data flows, illustrating the movement of data in either direction.

This map complements the list of transfers it is based on and allows you to:

  • Instantly visualize where the personal data processed by your organization is going.
  • Identify risk areas based on the level of protection offered by each country.
  • Easily demonstrate the compliance of your data transfers to your internal and external stakeholders.
Extension of flow management to tools

From now on, each tool can be classified directly from the data table:

  • as a sender (it transmits data),
  • or as a receiver (it receives data), just like for third parties.

This classification allows you to:

  • to automatically populate a consolidated list of Flows associated with tools, accessible under Administration > Tools.
  • to visually map data flows on the interactive map, provided that the tool's primary hosting country is specified.

Deux cartographies complémentaires pour une vision globale :

  • La cartographie des flux vers les tiers facilite la gestion des encadrements juridiques applicables aux transferts de données personnelles (contrats, clauses types, analyses pays…).
  • La cartographie des flux entre outils offre une analyse du système d'information de l'organisation, en mettant en lumière les chemins de circulation des données et les dépendances technologiques.

For a full presentation, visit the tutorial site..

Closing tabs

Right-clicking on a tab now closes all tabs

Don't hesitate to contact Support if you have any questions!

There's serious horsepower under the hood!

On the technical side, we took advantage of the Version 5.3 workshop to tighten a few bolts and boost performance. The result? A smoother, faster application with an even better user experience.

A complete overhaul of our algorithms marks a real turning point, especially for those of you managing XXL Registers! More than ever, our solution proves it is built to handle large volumes of data and tackle even the most demanding challenges.

We can't wait to see you take the wheel of this new Provacy, your compliance accelerator! ! 🏎️💨

Version 5.3.0

Developments in data transfers

Following the publication of the Practical Guide on Transfer Impact Assessments (TIA) recently released by the CNIL, Provacy is evolving to offer a detailed and accurate mapping of data transfers within your organization. A presentation is available from the Transfers tab.

Flow description

  • From the data table, third parties involved in processing (subcontractors, partners, RT, etc.) can be described as importers and/or exporters of data.
  • In the Transfers tab, each import or export flow has a detailed Transfer form, partially pre-filled, describing the parties involved, purposes, procedures, data concerned, and safeguards in place.

Global list of transfers to facilitate management

  • A consolidated view allows you to track all data transfers within your organizations and complete them.
  • List all data transfers carried out, by organisation.
  • Quickly identify high-risk flows by country or player.
  • Filter and search for transfers according to several criteria (country, type of data, legal framework, presence of a contract, etc.).

Legislation by country

  • Integration of the reference base of protection levels by country.
  • New menu describing current legislation, by country or group of countries.

Six legislations have already been included: China, India, Mexico, Russia, Turkey and Brazil. This database could be gradually expanded, and we could even envisage pooling our knowledge. Let us know if you're interested!

Other developments

Based on your feedback, here are the latest improvements to make your day-to-day management easier:

Identifying vulnerable people

When you select the data subjects in the data table, you have the option of classifying them as ‘vulnerable persons’ by ticking a dedicated box.

  • Immediately identify processings involving vulnerable groups
  • Quickly filter these processings in the list
  • Facilitates risk analysis and the implementation of specific, appropriate measures

Visibility of high-risk processings

The number of data items at risk or at high risk can now be displayed in the Processing, Subcontracting and DPIA lists.

  • Triage and rapid identification of the most high-risk processings
  • Prioritising compliance actions

Monitoring the number of safety measures implemented

In lists of objects containing measurements ( Processings, Controllers, Third party, Tools...), the number of measures used can be displayed.

  • Rapid assessment of the level of protection for processing
  • Easy comparison between records
  • Reinforced monitoring of compliance measures

Data tables: detailing data categories

You can specify categories by selecting sub-categories. The Details column is only displayed if sub-categories have been selected. By default, this column will not be displayed in the official treatment register. Ask Support if you wish to display it. To find out more, follow this link.

The Details, Origin, Tools, Third Parties and Notes columns are only displayed if they have been filled in.

Any other needs or suggestions? Send us your feedback so we can continue to improve Provacy!

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