Interactive Transfer Maps

To take data flow management even further, Provacy introduces an interactive map that allows you to visualize data exchanges with your third parties.

Extension of flow management to tools

For a full presentation, visit the tutorial site..

Closing tabs

Right-clicking on a tab now closes all tabs

Don't hesitate to contact Support if you have any questions!

On the technical side, we took advantage of the Version 5.3 workshop to tighten a few bolts and boost performance. The result? A smoother, faster application with an even better user experience.

A complete overhaul of our algorithms marks a real turning point, especially for those of you managing XXL Registers! More than ever, our solution proves it is built to handle large volumes of data and tackle even the most demanding challenges.

We can't wait to see you take the wheel of this new Provacy, your compliance accelerator! ! 🏎️💨

Developments in data transfers

Following the publication of the Practical Guide on Transfer Impact Assessments (TIA) recently released by the CNIL, Provacy is evolving to offer a detailed and accurate mapping of data transfers within your organization. A presentation is available from the Transfers tab.

Other developments

Based on your feedback, here are the latest improvements to make your day-to-day management easier:

Any other needs or suggestions? Send us your feedback so we can continue to improve Provacy!

Discover the latest developments in this intermediate version: alerts on data transfers, review of tools and third parties, addition of security measures to data breaches, and display of the identifier in forms.

Alert messages on data transfer

From the Processing forms or Contract , the summary of third parties (processors, partners, organizations, etc.) displays their country of establishment from the Processing forms.

The list of these countries is now visible under the Transfers field label.

Alert messages highlight inconsistencies in responses to potential transfers.. Indeed, third parties are not necessarily importers or recipients of the data; they can also be exporters or the originators of the data.

You can verify the consistency of your responses by displaying the column. on the list:

Evaluation of tools and third parties

Associate an evaluation and an action plan with your tools or third party It is possible to fill in these fields from the list by pressing CTRL + Click on the box.

The Evaluation field is also accessible on the form, at the top of the Description tab. The evaluation criteria are "Non-compliant", "Improvable", "Acceptable" or "Good practice"

You can create and associate activities to third parties or tools from the Links tab.

The evaluations are displayed in the summaries of third parties or tools in the Processing forms or Contract

Addition of the Security Measures component to the Data Breach form

Associate the security measures implemented following a data breach:

Display of the identifier in the form

It is sometimes easier to communicate or remember the identifier of a form. This is why this information is highlighted in the form header, in alignment with the colors of the various menus.

These developments are the result of expressing your needs. We thank you for contributing to the improvement of Provacy!

We are delighted to introduce the latest version of Provacy 5.2.0. This update brings significant enhancements, including the addition of the Impact Assessment module and several new features designed to improve your user experience.

The Impact Assessment module (DPIA)

This new module stays true to our philosophy: simplicity and intuitiveness. To assist you, a guide is directly accessible from the application, allowing you to quickly familiarize yourself with its main features.

Improved management of security measures

For delegates, it could be challenging to determine which security measure to choose from the available options. Now, a help button provides a full description of each measure. These descriptions are based on official resources from the CNIL’s PIA tool.

Harmonization of data category colors

With the introduction of the DPIA module, the colors associated with data sensitivity have been revised to offer more consistency. We can always revert to the previous colors upon request if this change does not align with your preferences.
De plus, vous noterez que le tableau des données occupe désormais toute la largeur de la page, optimisant l’espace disponible pour une meilleure lisibilité.

Tabs bar always visible

In the forms, the tabs bar remains accessible as you scroll down the page. This enhancement makes navigation easier, helping you stay oriented and quickly access other tabs.

Simplified display of HTML fields

To improve the readability of forms in edit mode, the toolbar for HTML fields only appears when these fields are activated.

Sharing of tags

By default, tags are only visible to the user who created them. A new setting now allows tags to be made visible to all users for collaborative use. If you would like to activate this feature, please contact support.

Your feedback is essential. Feel free to share your comments and suggestions with us.

We wish all our customers and partners a happy and successful 2025!

In terms of results, the past year has been dedicated to adding new features such as filing of rights applications, online processing declaration (Tchatch), generation of contract clauses and legal information. And, as promised, the new version currently being rolled out includes the Impact Analysis module.

Beyond our own little navels, 2024 has recently seen the adoption of a newcomer to the world of regulation. The European AI Act represents a significant development in the regulatory framework for digital technologies.

This text complements the GPRD by providing a framework for the use of AI technologies and data, in particular personal data. It aims to protect fundamental rights by imposing strict obligations on AI producers and users.

For the coming year, we are therefore determined to equip Provacy with a comprehensive module to manage all aspects of this European law. Work has already begun. We would like to thank the DPO of Eiffage and our partner SRC Solution for their contribution to this new project.

Of course, we remain at your disposal for any other functions you may require.

Once again, our best wishes for a happy new year!

We hope you are enjoying your summer holidays and soaking up the sun! Upon your return, you'll be pleased to discover the latest version of Provacy, enriched with new features.

With this version, edit the standard contractual clauses from a processing or contract cards according to the models proposed by the European Commission (Standard contractual clauses between controllers and processors and Standard contractual clauses for the transfer of personal data to third countries pursuant to Regulation).

Copy the measures from one object to others. Processing or contract cards using these objects will be automatically updated (function reserved for administrators).

Do you use the exchange areas at the bottom of the form pages? Now, the addition of a comment can be notified by email to the DPO team:

Is your register important and its display is slow? Choose to display the summary only, with links on the files:

Creation of the Tool expert role which allows the user to modify only the tools associated with them. Request its activation from Support.

A new shortcut on the list of Data Controllers:

Do not hesitate to give us your feedback.

Keeping up the pace! This version lays the groundwork for the automatic editing of contractual clauses between controllers and subcontractors.

What's New

Association of Third Parties from the Data Table : No more switching between different tabs to manage your third parties (subcontractors, partners, etc.). You can now associate them directly from the data table. Your existing data is automatically imported into the new field, providing a seamless experience.

Addition of the Data Table Component for Subcontracting Contracts : With this update, you can now manage data related to subcontracting contracts in the same way as for processing activities. The data is also carried over from your existing records, making this update seamless for users.

User Information Mechanism : Documentation for these updates will be presented to users within the relevant tabs.

Improved Navigation : For your visual comfort, we have enhanced the toolbar and the visibility of navigation tabs in forms. At a glance, you can now access essential features more easily.

Improved Response Times : We have optimized performance to reduce response times when opening and closing records, especially for large instances.

Feel free to share your feedback with us!

On vous appelle le 18 juin à vous rendre tous au Parc des Princes. Provacy sera bien là au rendez-vous du Printemps des DPO. Crampons exigés.

Spring is already here, bringing in a fresh season and a new update! We've revamped security breach notifications, polished up security measures, and added some flair with sleek user profile landing pages. There's a subtle reorganization of the list toolbar, convenient new menus for swift data access, and a bunch of other little tweaks to make the app smoother and more enjoyable.

And at the heart of this new version, there's a small revolution that rethinks how Provacy is used. A contact interface designed for easy communication with the outside world. An email address is all you need for:

Subscribe now to enjoy it!

Enhancement of the Data Breaches Form

In response to several requests, the form has been enriched to align with the data protection authority's reporting requirements.

 Security Measures, two modifications:

• The recommendation of measures is activated on all instances.
• The color of the measures in the catalog lightens when they are selected.

A simpler and more practical homepage for delegates and a streamlined interface.

Business delegates can create new records from the homepage. By default, all delegates will see this new page. Alternatively, you can choose to keep the dashboard as the homepage for delegates. Request your setup from Support.

Reorganization of the command ribbon on lists.

Main menus on black background and shortcuts on the Administration menu

Shortcuts for Entities, Units, Users, Third Parties, and Software & Tools.

Thank you for your valuable contributions, and keep pushing us forward with all your great ideas!

Bonjour, 

Nous vous souhaitons une belle année 2024 et nos meilleurs vœux de réussite dans tous vos projets. 

A l'heure des bonnes résolutions, nous prévoyons d'étoffer l'application Provacy pour vous fournir de nouveaux services que vous êtes nombreux à attendre. Au menu cette année :

• ​​​​​la réalisation d'Analyses d'Impact,
• la génération des clauses de sous-traitance (Article 28),
• une interface facilitant les dépôts et réponses aux demandes de droits (Article 12),
• une section Audit dédiée à nos partenaires.

Nous sommes ouverts à toutes vos suggestions pour préciser et compléter cette liste. Désireux de connaître votre avis afin de garantir que l'outil réponde au mieux à vos attentes, nous vous proposons de rejoindre un « Club Utilisateur ». Dans le cadre de ces projets de développements, nous vous convierons à des ateliers visio de discussion. Pour participer, faites nous part dès maintenant des sujets qui vous intéressent.

En route pour de nouvelles aventures et encore une excellente année  !

Lionnel Cauvy & Marie Joubert

Chers clients, chers partenaires,

Cette année mouvementée s'achève et vient l'heure du premier bilan.

• La continuité de l'activité est maintenant bien assurée au sein de la nouvelle structure Provacy SAS. Nous sommes heureux de poursuivre l'aventure avec vous !
• Vous bénéficiez déjà, pour la plupart d'ente vous, de la dernière version 5 pour laquelle nous recevons des retours très positifs.
• Nous facilitons le travail collaboratif pour les utilisateurs Européens avec l'ajout de trois nouvelles langues (le portugais, l'allemand et le néerlandais) et la simplification de la fonctionnalité multilingue (pour en savoir plus, consultez cette page).
• Vous pouvez maintenant consulter l'aide depuis notre nouveau guide pratique, destiné à s'étoffer au fil du temps, et dès maintenant accessible en ligne : https://tuto.provacy.com/.

Tout cela a été possible grâce à votre patience, votre soutien et vos contributions.

En guise de remerciement, nous avons le plaisir de vous offrir deux nouvelles fonctionnalités. Parce qu'en matière de traitement de données la transparence renforce la confiance des parties prenantes, vous trouverez au pied du sapin ces nouveaux outils de communication :

• l'édition automatisée de vos mentions d'information - 7 modèles proposés par la CNIL, à adapter à votre convenance,
• un registre public, à destination de certaines catégories de personnes, à insérer dans vos sites internet ou intranet, ou pour compléter votre charte de protection des données.

La nouvelle version sera livrée à partir de ce soir 17h sur les instances déjà en version 5. Pour une présentation complète, consultez cette page.

Nous avons encore beaucoup à faire pour nous faire connaître et nous développer. N'hésitez donc pas à parler de nous !

Bonnes fêtes de fin d'année à tous !

"Nothing is lost, nothing is created, everything is transformed."

Antoine Lavoisier

From the past with Cilex ...

Dear customers, after almost 20 years at your service, Mr. Frédéric Thu, founder of the Cabinet Cilex and, at the origin of the Provacy application, is going to experience new adventures and take on new challenges. We, his former collaborators and employees, thank him for these past years and all the good times experienced. And we wish him success and great success for all his new projects.

As Cilexians, we have supported and developed the RETIL applications (some still use it!) and its successor Provacy, your application. Since its inception in 2016 and its launch as early as 2017, a year before the GDPR came into effect. Until today. With great dedication and always with the goal of providing quality service to all our users.

... to the future with Provacy

Today, we are changing banners but the team remains the same. Thus Cilex becomes Provacy and we carry the torch that Frédéric passes on to us to bring the application to life among its users. It didn't take us long to come up with a company name as "Provacy" was so obvious.

Our application, our core business. We will concentrate all our efforts there. With all the quality requirement learned previously. And with a strong desire to get closer to you, our customers, to support you and simplify your daily task.