October 2025

A few more new features in this intermediate version:

🕒 Workload tracking in the Activities menu. Record the time spent by each contributor on every compliance action to:

• Document your compliance efforts in your annual reports
• Show the distribution of workloads across departments, entities, contributors, or types of activities
  • Ideal for shared DPOs, who can track their activity by entity and by department

📅 Dynamic monthly activity report. It allows you to:

• Filter data by data controller, unit, department, year, or type...
• View the number of activities and workloads distributed by month, by type of activity, or by department
• Easily export the results to feed your annual reviews or internal reports.

⚙️ Activation

These features are optional and can be activated upon request by contacting the Provacy Support team.

🔗 Automatic QR code generation from a processing form

• Generate a unique QR code that automatically redirects to the version published in the official register. The link updates automatically if a new version of the published form is released.
• Integrate it into your information materials (posters, forms, privacy policies, etc.) to inform data subjects in a simple, direct, and transparent way.

🔐 SSO instances: direct access from email notifications

• For instances with SSO enabled, the links in email notifications now open the relevant processing form directly, bypassing the login screen — saving time and providing a smoother user experience.

🟢 Availability

These features will be deployed on all instances.

💬 Keep sharing your ideas to help us improve the platform!

At Provacy, we’ve chosen to stay focused on our core expertise: managing GDPR compliance. When it comes to training, we prefer to rely on true specialists.

That’s why we’ve partnered with Awaretrain, a recognized expert in GDPR, data protection, and security.

Prevent data breaches and strengthen your organization’s compliance with short, clear, and engaging modules.

👉 In less than 20 minutes, through short videos, your teams will grasp the essentials of GDPR and learn how to avoid human errors—the number one cause of data breaches.

✅ Real-life scenarios, interactive videos, and fun quizzes
✅ Suitable for all roles and levels
✅ Available in 9 languages
✅ Automatic certificate generation

🎯 Try the Awaretrain GDPR & Privacy Pack free for 28 days and start reducing data risks today!

🔗 Request your free trial 🔗or book a demo

By contacting them on our behalf, you’ll also benefit from preferential pricing.